Delinquent Time Card Reports

Catalog Location: Shared Folders/Custom/Operations/Operations-New

Reports Name in the catalog:

- Alithya - Delinquent Time Card Report Detailed

- Alithya - Delinquent Time Card Report

The purpose of these reports is to identify all the timecards which are either not entered, saved, or submitted but not approved for the period(s) totally or partially included for a given time frame. They are mainly used to identify missing or not yet approved timesheets and to know who to contact to take action..

Time and absence approvers, managers and project managers are responsible for ensuring that all people (employees and sub-contractors) submit a timecard each week, even if the employee has been on vacation for a full week, or even if a sub-contractor has no hours worked during the week.

The reports are sorted by Pending-action-from person name, timecard person name, week.

The difference between the reports is the number of columns in the reports.

The table below gives more details about its parameters and the behaviour of the reports.

Parameter

Default value

List of Values (LOV)

Explanation

*Week From (yyyy/mm/dd- yyyy/mm/dd)

Previous week

Previous weeks

Mandatory

* Week To (yyyy/mm/dd- yyyy/mm/dd)

Current week

Coming weeks

Mandatory Terminated Work Relationships
Yes Yes/No

Useful to identify workers that have left the company without submitting their timecard or whose timecards are not approved
Show Approved Timecards
N
Yes/No

Select Yes to include Approved timecards in the report

Run as

Depending on user connected

Check box available depending on user connected (TAA, Line Manager, Project Manager, Self, No Restriction)

Run as parameter: It is the key parameter. It takes precedence over all other parameters.

It is possible to select more than one option. If more than one option is selected, the report will display all the people matching each option.

Example: If the TAA and Unrestricted options are selected, the report will display all timesheets for all people in the company.

If you select TAA: The report will show the timecards of all the persons for whom you are the TAA. If you select other parameters that does not apply to the persons for whom you are the TAA, you will get no result.

Example: If all your people as a TAA are in Division Oracle and you select 'digital Adoption", you will get an empty report.

If you select LM: The report will show the timecards of all persons of your hierarchy, without restriction on the number of levels. If you select other parameters that does not apply to the persons in your hierarchy, you will get no result.

If you select PM: The report will show all timecards of people with an active assignment/task on all your projects

If you select No Restriction: The report will show all timecards of all people in the company unless you select other Parameters.

Pending Action From
All
Full names of active persons during the given time frame

Not Entered, Entered, or Saved Timecard : Displays the name of the Person Timecard
Submitted timecard : Displays the name of the approver if found
if the timecard is pending to be approved by many persons (TAA and multiple PM by example), the report will show as many lines as there are approvers for the same timecard.
If not found the approver cannot be found, will display the TAA or manager’s name if TAA is missing, with an asterisk.

If there is an asterisk (*) next to a name, this person must take action.

You will find the following note at the bottom of the table containing the list of timecards:

" Consult the guide by clicking (CTRL + click) here to find out what to do if your name appears with an asterisk * "

Clicking on the note will open a new tab and display the Steps to follow to resolve the situation.

Approved timecard : Empty (no value)

Timecard Person Name All All Person

Timecard Person Type
All
Fixed Term Employee, Fixed Term Employee - Referral, Regular, Student, Sub-Contractor, Sub-Contractor - Partner, Sub-Contractor - Referral, Temporary

Timecard Person Business Unit
All All business units

Timecard Person Division

All

All divisions

Timecard Person Subdivision

All

All subdivisions

Timecard Person Department

All

All departments